Events Coordinator
Athabasca Tribal Council
Athabasca Tribal Council (ATC) serves five First Nations communities by providing innovative programs and services that enrich the well-being, health, and prosperity of children and families. ATC is committed to ensuring the protection of Indigenous rights, Treaty Rights, and Traditional Territories. In collaboration with our various departments and five Nations, we provide multi-service delivery to support a thriving, healthy, and self-reliant future for Cree and Dene people.
Job Summary
Athabasca Tribal Council is seeking a highly motivated and proactive Events Coordinator. This position is responsible for coordinating aspects of event planning and management for the Athabasca Tribal Council (ATC), which may vary from planning the annual Cultural Festival, in-person/virtual events & fundraisers. The role requires excellent communication skills, a proactive approach to problem-solving, and the ability to coordinate multiple events simultaneously in a fast-paced environment. The ideal candidate is creative, resourceful, and thrives under pressure, ensuring events run smoothly and delivers a memorable experience for attendees. This role works closely with internal teams and external partners to align events with ATC’s objectives.
DUTIES AND RESPONSIBILITIES
Plan, coordinate, and execute internal events in collaboration with staff and contractors.
Collaborate with ATC member First Nations and partner organizations to leverage synergies and ensure culturally aligned event planning.
Manage multiple events simultaneously, including signature events such as the Cultural Festival, Golf Tournament, holiday celebrations, and other special functions.
Oversee on-site event logistics, including venue bookings, room set-ups, procurement of supplies and services, guest relations, and conducting pre- and post-event evaluations.
Represent the organization by attending partner and sponsor events to promote upcoming initiatives and support ATC’s strategic goals.
Prepare and deliver regular reports, including event budgets and progress updates, on a weekly and monthly basis.
Foster positive working relationships within the team and with external stakeholders, ensuring smooth collaboration.
Maintain effective relationships with sponsors, vendors, and venue contacts to support seamless event execution.
Keep all team members informed with timely updates and relevant project information.
Provide communications support as needed to ensure consistent and effective messaging around events and initiatives.
Perform other duties and responsibilities as assigned to support organizational objectives.
QUALIFICATIONS AND SKILLS
Post-secondary diploma in Event Management, Marketing, Communications or related field.
A minimum of 3–5 years of proven experience in event planning and coordination, which is essential to this role.
Strong presentation and facilitation skills, with the ability to engage diverse audiences effectively.
Excellent communication, writing, research, analytical, and problem-solving skills, including the ability to craft clear messaging.
Demonstrated ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
Highly organized and detail-oriented, maintaining accuracy and quality in a fast-paced environment.
Flexible and adaptable, with the ability to thrive in diverse cultural and professional settings; demonstrates cultural awareness and sensitivity.
Collaborative team player with strong interpersonal and relationship-building skills.
Dependable and punctual, with a strong sense of professional accountability.
Proficient in Microsoft Office Suite.
Knowledge of Cree or Dene is considered an asset.
REQUIREMENTS
Clear Criminal Record with Vulnerable Sector Check.
Clear Child Intervention Record Check.
Class 5 License with a clear Drivers abstract.
CPR and First Aid Certification must be acquired prior to, or shortly after the start date.
Available to work evenings and weekends if required.
The Athabasca Tribal Council is committed to supporting your professional development and career growth. We offer opportunities for training, mentorship, and advancement to help you achieve your long-term career goals.
Benefits:
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care
Wellness program
Job Types: Full-time, Permanent
Application question(s):
We encourage applicants to self-identify to support our efforts to broaden the diversity of applications; however, responses are voluntary and are not necessary to have your application considered by ATC. For the purposes of employment equity, an Indigenous person is someone who identifies as First Nation, Inuit, or Métis. Based on this definition, are you an Indigenous person?
We encourage applicants to self-identify to support our efforts to broaden the diversity of applications; however, responses are voluntary and are not necessary to have your application considered by ATC. For the purpose of employment equity, members of visible minorities mean persons, other than Indigenous peoples, who are non-Caucasian in race or non-white in colour. Based on this definition, are you a member of a visible minority?
Experience:
Event Management: 3 years (preferred)
Licence/Certification:
Class 5 Drivers License (preferred)
Willingness to travel:
50% (preferred)
Work Location: In person