Office Manager, Child and Family Services

Athabasca Tribal Council

Athabasca Tribal Council (ATC) serves our Nations by providing relevant and innovative programs and services that enrich the well-being, health, and prosperity of our people. We are committed to ensuring the protection of our Inherent rights, our Treaty Rights, and our Traditional Territories.

Job Summary

Athabasca Tribal Council (ATC) is seeking a highly motivated and detail-oriented Office Manager (CFS) to support the administrative and financial operations of the Child and Family Services department. Reporting to the Finance Director, the Office Manager (CFS) leads a dispersed team and plays a key role in coordinating a variety of operational tasks, including departmental administration, financial reporting, contract and lease management, file and data maintenance, and staff logistics. The ideal candidate will be proactive, adaptable, and a resourceful team player with an analytical mindset and a demonstrated ability to solve problems effectively.

DUTIES & RESPONSIBILITIES:

• Administrative & Operational

  • Lead and coordinate a diverse team to support effective day-to-day operations across administrative, financial, and site functions.

  • Provide daily administrative support to the CFS department ensuring alignment with organizational Finance practices

  • Manage work procedures, documentation, and filing requirements related to CFS.

  • Coordinate logistics for departmental bookings including travel arrangements, accommodations, and vendor services

  • Manage building operations of remote CFS locations (ATC Fort Chipewyan Family and Wellness Center & Community Sub-Offices)

  • Oversee fleet maintenance for the department’s vehicles.

  • Support the onboarding process of new team members by facilitating necessary administrative tasks.

  • Manage lease agreements, service contracts, and related documentation in accordance with the departments Delegation of Authority DOA.

  • Explore and facilitate direct billing opportunities with vendors; liaise with Finance to complete applications and ensure vendor accounts are properly established.

  • Act as CICIO Lead for CFS, ensuring compliance with relevant data protection and privacy protocols

  • Navigate both internal and government systems for financial reporting, documentation, and compliance.

• Financial

  • Coordinate and reconcile departmental expenditures in alignment with approved program guidelines, either independently or in a support role.

  • Support financial reporting specific to CFS on a monthly, quarterly, and annual basis.

  • Review, allocate, and adjust expenditures to align with departmental budgets and funding agreements.

  • Liaise with finance to establish and manage client-specific general ledger (GL) accounts.

  • Ensure invoices are properly coded, processed with required backup documentation and approved in accordance with the Delegation of Authority (DOA).

  • Prepare and submit timely reporting to funding agencies and internal leadership.

  • Serve as the ATC lead for the annual ISC CFS audit, ensuring full compliance and readiness.

  • Liaise with Indigenous Service Canada for relevant programming to provide ATC CFS team with most relevant information

  • Assist with the planning, coordination, and execution of events, special projects, and organizational initiatives, ensuring timely support and effective collaboration across departments.

  • Perform additional duties as assigned to support the organization’s goals and operational needs.

QUALIFICATIONS AND SKILLS

• Post-Secondary Education in Business Administration, Finance, Office Administration, or related field.

• 2+ years of progressive administrative or financial management experience.

• Demonstrated ability to manage multiple tasks in a fast-paced and evolving environment.

• Strong interpersonal skills and ability to work with a cross-functional and dispersed team.

• High level of proficiency with Microsoft Office (Excel, Word, Outlook).

• Experience with SAGE 300 or similar financial systems.

• Strong knowledge of basic bookkeeping principles, office management systems and procedures.

• Experience working within Indigenous or non-profit organizations is preferred.

• Ability to occasionally travel to support remote office management.

• Knowledge of Cree and/or Dene is an asset.

REQUIREMENTS

• Clear Criminal Record Check with Vulnerable Sector Check.

• Clear Child Intervention Record Check.

• Class 5 Drivers License with a clear Drivers abstract.

Job Types: Full-time (37.5 hours /week) , Permanent

Benefits:

• Company events

• Dental care

• Employee assistance program

• Extended health care

• Life insurance

• On-site parking

• Paid time off

• RRSP match

• Vision care

• Wellness program

Schedule:

• Monday to Friday

Experience: Finance: 2 years (required)

License/Certification: Class 5 Licence (required)

Application question(s):

• Do you have experience working with Indigenous Organizations and/or Communities?

• We encourage applicants to self-identify to support our efforts to broaden the diversity of applications; however, responses are voluntary and are not necessary to have your application considered by ATC. For the purposes of employment equity, an Indigenous person is someone who identifies as First Nation, Inuit, or Métis. Based on this definition, are you an Indigenous person?

• We encourage applicants to self-identify to support our efforts to broaden the diversity of applications; however, responses are voluntary and are not necessary to have your application considered by ATC. For the purpose of employment equity, members of visible minorities mean persons, other than Indigenous peoples, who are non-Caucasian in race or non-white in colour. Based on this definition, are you a member of a visible minority?